Company Secretarial Assistant

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone. It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business. Sound like you? Then read on.

About the Role

We are expecting the calibre to take a proactive and leading role in the preparation of the annual major Board events of our listed AIA entity; to assist with board and committee meeting logistics for entities administered by Group Legal; to provide day-to-day information management, administrative and technical support to the company secretarial professionals within Group Legal; to assist with Group Legal vendor management process, budget and cost centre support; to provide general secretarial support to senior members of the team; to coordinate various company secretarial activities between Group Office and entities administered by AIA Business Units; to help maintain corporate databases.

Roles and Responsibilities

• To become a key project member to lead the preparation of the annual major Board events to be held overseas and to handle all aspects of the event logistics (including to liaise with Board members' assistants to make the travel arrangements)
• To liaise with relevant committee and board members' assistants and to handle all aspects of board and committee meeting logistics (including the making of travel arrangements)
• To update minute books and other statutory records
• To update or ensure the updating of information held on the corporate databases and uploading of meeting materials onto Convene meeting platform
• To provide secretarial and administrative support to senior members of the team
• To handle vendor management processes as well as invoice settlement

Minimum Job Requirements

• Degree holder
• Minimum 10 years working experience in supporting the meetings and events held by a MNC/large corporate
• High quality written and spoken English
• Excellent communication and interpersonal skills
• Knowledge and experience of operating internal databases or vendor/document management systems
• Good work attitude and ability to work independently and as a team
• Some technical knowledge and proficiency in company secretarial matters would be an advantage

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives. You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone. It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. As the largest listed company on the Hong Kong Stock Exchange, we've been proudly making a difference for people and communities across Asia for over a century. And we build on this every day with our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030. If you work at AIA, you play an important part in this movement. Which is why we give you every opportunity to learn, grow and shape your career - your way. Inspiring and supporting you to thrive - not just at work, but in life. Believe in better with AIA. View our AIA LinkedIn page Bring your difference to AIA