Executive Assistant (Capital Strategy), Administration

Job Description

Job Responsibilities • Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings • Calendar management - including scheduling and prioritizing meetings and calls with investors, external counterparties and across offices, to ensure smooth co-ordination of appointments and activities • Arrange travel, including visa applications, travel bookings, expense claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips • Support executives with expense management using the Concur system • Maintain the Investor Relations CRM, including updating contact details, distribution lists, logging meetings and calls, and follow-up actions • Assist in maintaining and updating Investor Relations marketing collateral (presentations, factsheets and related materials) as required, co-ordinating with internal stakeholders to ensure content is current and accurate • Organize corporate and investor-related events including those that may take place outside of the office, such as investor relations meetings, offsite and investor events • Handle general office administration as needed, including ordering and replenishing stationery and pantry supplies (sourcing, issuing POs and invoice settlement), and coordinating maintenance of office facilities, equipment, and furniture • Perform ad-hoc projects and tasks as required Show More