Assistant Director, Finance & Administration - NGO

Job Description

Job Responsibilities Strategic Financial Leadership and Sustainability  Lead financial strategy, budgeting, forecasting and long-term planning to ensure sustainable financial performance  Provide strategic insights and financial analysis to support organizational goals and decision-making  Monitor financial performance and recommend corrective actions to optimize resources Business Partnership and Stakeholder Engagement  Act as a trusted business partner to operational leaders on financial management and decision-making  Support fund applications, investment decisions and new initiatives with robust financial analysis and insights  Drive financial discipline and accountability across departments  Engage with senior management, auditors, regulators and external stakeholders  Communicate financial information clearly to both financial and non-financial stakeholders Governance, Risk and Compliance  Establish and maintain appropriate financial policies, ensuring strong internal controls, regulatory compliance and adherence to organizational requirements.  Oversee statutory audit and other audits required by funding parties and ensure timely resolution of audit findings  Ensure compliance with financial regulations, accounting standards and statutory obligations  Serve as Secretary to the Finance Committee, ensuring effective governance processes, high-quality reporting and appropriate follow-up actions Process Excellence and Operations Transformation  Drive end-to-end process excellence across finance and administrative functions by streamlining workflows, reducing cycle times and enhancing accuracy, efficiency and service quality through standardization, automation and digitalization  Oversee monthly and year-end finance closing processes to ensure timely, accurate and high-quality financial reporting and management insights  Establish and monitor KPIs to strengthen and continuously improve service delivery Facilities and Administration  Provide strategic oversight of facilities and administrative functions, ensuring alignment with organizational priorities and service needs  Steer asset stewardship to ensure facilities are safe, compliant and fit-for-purpose  Govern renovation and capital projects, including new facilities, ensuring delivery within scope, timeline and budget  Monitor KPIs and provide regular updates to the Building Committee on the status of heritage buildings and new facilities People Leadership and Talent Development  Build and lead teams by providing clear direction, coaching, support and ongoing development to maximize individual and team potential  Manage, coach and develop employees to meet current and future organizational needs, including succession planning and capacity building Show More