Administration Team Leader 1

Job Description

Req ID: 136293 Region: Asia Country: Hong Kong State/Province: Hong Kong City: Hong Kong Detailed Description: Performs tasks such as, but not limited to, the following: • Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information. • Coordinates national and international travel. • Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate. • Prepares correspondence, agendas and presentation graphics. • Creates and maintains office files and databases. • Completes and submits expense reimbursement forms and reconciles credit card statements. • Interacts with internal and external customers on a daily basis. • Acts as an information resource in routine and unusual situations. • Provides interpretation of department policies and guidelines. • Coordinates and completes a wide variety of special projects. • Gathers information for production of reports, org charts, administrative procedures and company guidelines. • Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit. • Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork. • Mentors new administrative assistants and provides training and work direction. Show More