Administrator & Marketing Analyst

Job Description

Job Description: • Office Administration • Supervise and execute office administrative procedures, policies, and workflows to ensure operational efficiency. • Maintain organized physical and electronic filing systems and office databases, ensuring data accuracy and confidentiality. • Ensure full compliance with Health, Safety, Environment, and Quality (SHEQ) policies and guidelines. • Apply for and renew all environmental and safety licenses and certificates as required by the Hong Kong government. • Oversee the maintenance of office facilities and equipment, including telephone systems, printers, computers, and air-conditioning units. • Coordinate office renovation projects, repairs, and building maintenance matters. • Manage company vehicle administration, including vehicle licensing, toll fees, fuel expenses, and leased vehicle arrangements. • Support business travel arrangements for the Hong Kong office, including hotel reservations and flight bookings. • Prepare, process, and manage various documentation, including correspondence, quotations, contracts, and manual invoices. • Monitor workflows and documentation related to machinery/equipment rental operations, including issuing monthly invoices and preparing relevant reports. • Process procurement requisitions through the PTP (Procure-to-Pay) system and monitor compliance with procurement policies. • Perform any other administrative, analytical, or operational duties as assigned. • Marketing Analysis • Support the overseas expansion of the TTM 2.0 initiative, assisting in project execution and rolling management. • Identify and acquire high-potential sales leads through market research, digital outreach, and partnerships; distribute leads via sales force and track progress. • Conduct monthly performance reviews to assess progress and identify gaps. • Analyze order-lost and customer conversion rates to refine targeting strategies and improve lead qualification. • Work closely with sales teams and business lines to align marketing efforts with business objectives and ensure a cohesive customer journey. • Monthly newsletter and report preparation, along with other ad hoc tasks. Show More